How To Write A Meeting Request & Follow-Up - Business English Emails
35.6 هزار بار بازدید -
4 سال پیش
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Learn how to write a
Learn how to write a formal meeting request in English, and how to follow-up if you don't get a reply. A useful Business English email writing lesson with 3 authentic email examples, full of great phrases for professional mails.
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How to write a meeting request for your boss.
Background:
Eric Berger is an executive assistant at WKS. He has been asked to send a meeting request to a potential business partner.
Dear Mr Lima,
My name is Eric Berger and I work as an executive assistant at WKS in Munich.
WKS is a leading producer of …. , with over 2,000 employees in 12 locations worldwide.
I am writing on behalf of our CEO, Ms Suzanne Weiss, to request a meeting to discuss a possible cooperation with Hilandro. We are currently looking for a reliable partner in Brazil and were very impressed when we learned about your company during our research.
Ms Weiss and our CFO, Mr Hans Appel, are planning to visit Sao Paolo in the first week of October and would like to meet with you.
Would you be available for a meeting at this time?
Please click on the link below to find out more about WKS.
I look forward to hearing from you.
Best regards,
Eric Berger
Great, so we’ve put together a professional email to request a meeting with Mr Lima. We then wait for a reply, but nothing comes. 10 days pass by and Ms Weiss wants to know if an appointment has been made. The planned trip to Sao Paolo is getting closer. Now, it’s time to write a follow-up email.
Tip:
Before we get started on the follow-up email, it might be a good idea to include the original email. There is a possibility that Mr Lima or his assistant didn’t see it – maybe it went into a spam folder or was deleted by mistake.
Dear Mr Lima,
I recently wrote to you on behalf of our CEO, Ms Suzanne Weiss.
Ms Weiss and our CFO, Hans Appel, will be in Sao Paolo from October 2 – 7 and are very interested in meeting with you to discuss a potential cooperation between WKS and Hilandro.
If possible, we would like to arrange an appointment for either Thursday, October 5 or Friday, October 6 at Hilandro.
Please let me know if you would be available for a meeting.
I look forward to hearing from you.
Best regards,
Eric Berger
So that’s one way to follow-up, there is another which is a little more direct:
Dear Mr Lima,
I recently wrote to you on behalf of our CEO, Ms Suzanne Weiss.
Ms Weiss and our CFO, Hans Appel, will be in Sao Paolo from October 2 – 7 and are very interested in meeting with you to discuss a potential cooperation between WKS and Hilandro.
We are currently fixing appointments with other potential partners in the region and would like to know if you will be available to meet on either Thursday, October 5, or Friday, October 6 at Hilandro.
I would appreciate it if you could inform me by the end of this week
I look forward to hearing from you.
Best regards,
Eric Berger
If you like my short lessons for busy people, and would like to support me, buy me a cup of coffee! Thanks! https://www.buymeacoffee.com/derekcallan
Want to learn more Business English?
Join my email list and get my FREE VOCABULARY EMAIL every 2 weeks:
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Find out more about me:
Website: https://derekcallan.com/
Visit me on Social Media:
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Facebook: Facebook: derekcallan.english
Music credits:
Intro music: Far Away by MK2
Background music: Honey and Milk by The 126ers
Get your FREE Professional English Phrase Booster here: https://bit.ly/phrasebooster
How to write a meeting request for your boss.
Background:
Eric Berger is an executive assistant at WKS. He has been asked to send a meeting request to a potential business partner.
Dear Mr Lima,
My name is Eric Berger and I work as an executive assistant at WKS in Munich.
WKS is a leading producer of …. , with over 2,000 employees in 12 locations worldwide.
I am writing on behalf of our CEO, Ms Suzanne Weiss, to request a meeting to discuss a possible cooperation with Hilandro. We are currently looking for a reliable partner in Brazil and were very impressed when we learned about your company during our research.
Ms Weiss and our CFO, Mr Hans Appel, are planning to visit Sao Paolo in the first week of October and would like to meet with you.
Would you be available for a meeting at this time?
Please click on the link below to find out more about WKS.
I look forward to hearing from you.
Best regards,
Eric Berger
Great, so we’ve put together a professional email to request a meeting with Mr Lima. We then wait for a reply, but nothing comes. 10 days pass by and Ms Weiss wants to know if an appointment has been made. The planned trip to Sao Paolo is getting closer. Now, it’s time to write a follow-up email.
Tip:
Before we get started on the follow-up email, it might be a good idea to include the original email. There is a possibility that Mr Lima or his assistant didn’t see it – maybe it went into a spam folder or was deleted by mistake.
Dear Mr Lima,
I recently wrote to you on behalf of our CEO, Ms Suzanne Weiss.
Ms Weiss and our CFO, Hans Appel, will be in Sao Paolo from October 2 – 7 and are very interested in meeting with you to discuss a potential cooperation between WKS and Hilandro.
If possible, we would like to arrange an appointment for either Thursday, October 5 or Friday, October 6 at Hilandro.
Please let me know if you would be available for a meeting.
I look forward to hearing from you.
Best regards,
Eric Berger
So that’s one way to follow-up, there is another which is a little more direct:
Dear Mr Lima,
I recently wrote to you on behalf of our CEO, Ms Suzanne Weiss.
Ms Weiss and our CFO, Hans Appel, will be in Sao Paolo from October 2 – 7 and are very interested in meeting with you to discuss a potential cooperation between WKS and Hilandro.
We are currently fixing appointments with other potential partners in the region and would like to know if you will be available to meet on either Thursday, October 5, or Friday, October 6 at Hilandro.
I would appreciate it if you could inform me by the end of this week
I look forward to hearing from you.
Best regards,
Eric Berger
If you like my short lessons for busy people, and would like to support me, buy me a cup of coffee! Thanks! https://www.buymeacoffee.com/derekcallan
Want to learn more Business English?
Join my email list and get my FREE VOCABULARY EMAIL every 2 weeks:
https://derekcallan.com/newsletter/
Find out more about me:
Website: https://derekcallan.com/
Visit me on Social Media:
Instagram: Instagram: derekcallan.english
Facebook: Facebook: derekcallan.english
Music credits:
Intro music: Far Away by MK2
Background music: Honey and Milk by The 126ers
4 سال پیش
در تاریخ 1399/07/04 منتشر شده
است.
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