How to Allow Less Secure Apps in Gmail

Where you have a third party system that only allows entry of a username & password this is how you grant access to your Google Account in a secure manner.

Background:
Let’s say you have a booking system, CRM or ERP that needs to send email on your behalf. These systems often will allow you to send via gmail.com

Note that this is not recommended as you may exceed gmails sending limits. If you are in danger of this, then you should consider a transactional email platform like https://postmarkapp.com

This video walks you through How to Allow Less Secure Apps in Gmail and generate a password for an app like this.

NOTE you will need to secure your account with Two Factor Authentication

Once done, you can use your primary account address and the generated password in the application to allow it to send email for you.

Chapters:
00:00:00 - Granting Access to Your Google Account
00:00:17 - Using OAuth for External Applications
00:00:33 - Using Temporary Passwords for Insecure Technology
00:00:48 - Generating a Temporary Password for Secure Access
00:01:08 - Accessing app passwords in Google
00:01:24 - The Importance of Access and Passwords
00:01:42 - Creating an App for Customer Relationship Management (CRM)
00:01:57 - Adding Password to Account
00:02:13 - A more secure way to send external emails
00:02:30 - Introducing Google Workspace for Businesses

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• #gmail
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