How to Determine the File Size of Your Act CRM Database
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A few quick tricks to
A few quick tricks to determine the file size of your Act Database
In the video, the presenter provides a step-by-step guide on how to determine the file size of an Act CRM database, starting with locating the database files. Here’s a summary of the process outlined:
1. **Locate Database Information**: To find the location of the Act CRM database files, the presenter advises to first access the "Help" menu in the Act CRM software, then select "About Act". From there, click on "Database Information" to reveal the path to the database files. It's recommended to take a screenshot or photo of this path for easy reference.
2. **Navigate to the File Location**: Once the file location is known, navigate through the computer's directories to reach the specific folder. In this example, the path involves going through the C drive, Users, Public Documents, and finally to the Act data folders.
3. **Identify Relevant Database Files**: Within the Act data folder, locate the specific database you are examining. Focus on the ADF (Act Database File) and ALF (Act Log File) files. These files are crucial as they hold the main database data and the transaction logs, respectively. The PAD file, which is merely a shortcut to the database, can be ignored due to its insignificant size.
4. **Check File Properties**: To find out the size of the files, select the ADF and ALF files, then right-click and choose "Properties" from the context menu. This action will display the size of these files. In the example given, the demo database files total approximately 71.5 MB.
5. **Consider the Attachments Folder**: The presenter mentions that the Attachments folder often contains a significant amount of data due to stored PDFs, emails, and other files. To get a more accurate size of the database excluding these potentially large files, you can navigate to this folder, select all items, right-click, and then check the properties for total size. Doing so helps assess the core database size without the attachments.
This detailed guide ensures that users can effectively manage and understand the space occupied by their Act CRM database, which is particularly useful for maintenance and troubleshooting purposes.
*Key Points:*
- Access database location info via the "Help" menu in Act CRM.
- Navigate using the file path to reach the Act data folders.
- Focus on the ADF and ALF files for size information.
- Right-click on these files and check "Properties" to view their size.
- Consider the Attachments folder’s impact on total database size.
In the video, the presenter provides a step-by-step guide on how to determine the file size of an Act CRM database, starting with locating the database files. Here’s a summary of the process outlined:
1. **Locate Database Information**: To find the location of the Act CRM database files, the presenter advises to first access the "Help" menu in the Act CRM software, then select "About Act". From there, click on "Database Information" to reveal the path to the database files. It's recommended to take a screenshot or photo of this path for easy reference.
2. **Navigate to the File Location**: Once the file location is known, navigate through the computer's directories to reach the specific folder. In this example, the path involves going through the C drive, Users, Public Documents, and finally to the Act data folders.
3. **Identify Relevant Database Files**: Within the Act data folder, locate the specific database you are examining. Focus on the ADF (Act Database File) and ALF (Act Log File) files. These files are crucial as they hold the main database data and the transaction logs, respectively. The PAD file, which is merely a shortcut to the database, can be ignored due to its insignificant size.
4. **Check File Properties**: To find out the size of the files, select the ADF and ALF files, then right-click and choose "Properties" from the context menu. This action will display the size of these files. In the example given, the demo database files total approximately 71.5 MB.
5. **Consider the Attachments Folder**: The presenter mentions that the Attachments folder often contains a significant amount of data due to stored PDFs, emails, and other files. To get a more accurate size of the database excluding these potentially large files, you can navigate to this folder, select all items, right-click, and then check the properties for total size. Doing so helps assess the core database size without the attachments.
This detailed guide ensures that users can effectively manage and understand the space occupied by their Act CRM database, which is particularly useful for maintenance and troubleshooting purposes.
*Key Points:*
- Access database location info via the "Help" menu in Act CRM.
- Navigate using the file path to reach the Act data folders.
- Focus on the ADF and ALF files for size information.
- Right-click on these files and check "Properties" to view their size.
- Consider the Attachments folder’s impact on total database size.
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