The Export Shipping Documentation Process
2.9 هزار بار بازدید -
8 ماه پیش
-
This video provides a step-by-step
This video provides a step-by-step look at the documents required for exporting and how to use them throughout the shipping process.
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Download free PDFs of the export documents mentioned in this video (and dozens of others) here: https://www.shippingsolutions.com/fre...
Watch the video 11 Documents Required for Exporting: 11 Documents Required for Exporting
Read the blog post 11 Documents Required for Exporting: https://www.shippingsolutions.com/blo...
Free trial of the Restricted Party Screening Wizard: https://www.shippingsolutions.com/int...
Incoterms 2020 Chart of Responsibilities: https://www.shippingsolutions.com/inc...
The Beginner's Guide to Export Forms:
https://www.shippingsolutions.com/whi...
Find 100s of articles about various aspects of exporting on Passages: The International Trade Blog:
https://www.shippingsolutions.com/blog
Request a free Shipping Solutions demo here: https://www.shippingsolutions.com/dem...
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Here’s what the export shipping documentation process should look like:
Step 1: Receive an Inquiry
When someone expresses interest in your products, they will often send you a letter of inquiry outlining the terms of their interest along with a request for an informal or formal quote.
Step 2: Screen the Potential Buyer and Country
After you receive an inquiry from a buyer, you need to make sure you can do business with them. That means screening them against denied and restricted party lists. You can manually screen by checking each of the scores of lists published by the U.S. government. The easier way is to automate that process by using software like Shipping Solutions.
Step 3: Provide a Proforma Invoice
Your buyer made it through screening. Now you’ll need to provide a proforma invoice for the transaction. The proforma invoice is the first impression you will make on your buyers, so make sure you do it right. If the proforma invoice results in an order, the final commercial invoice will closely resemble the proforma invoice.
Step 4: Finalize the Sale
After you send the proforma, the buyer will either reject or accept your proposal. As part of the acceptance process, they will most likely want to negotiate the terms of the sale. This will result in a verbal or written contract.
Step 5: Prepare the Goods and the Shipping Documents
Once you have finalized your sale and prepared your goods for export, you need to prepare the proper shipping documents. The video explains which documents you may need to include.
Step 6: Run a Restricted Party Screening (Again)
Right before the goods ship for export, run one last restricted party screening to make sure nothing has changed on any denied or restricted party list.
Step 7: Miscellaneous Forms and Ship Your Goods
There may be other specific documents to prepare before you can export your goods. These might be identified in the sales contract you negotiated with your buyer, documents required under the terms of a letter of credit or other payment options, or forms requested by the freight forwarder. These additional documents may include a bank draft or, for a temporary export, an ATA carnet. Once all your documents are accurately completed and you fulfilled the other steps of this export process, go ahead and ship your goods!
One Last Tip: Record-Keeping
Finally, don't forget that in addition to preparing these shipping documents, it’s also your responsibility to keep copies of all of your documents and other correspondence throughout the sale, including phone calls, emails, etc. After all, it is your job—not your buyer’s, your forwarder's or anyone else’s— to document the whole process!
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Chapters
00:00 Introduction
00:37 Step 1: Receive an Inquiry
00:53 Step 2: Screen the Potential Buyer and Country
01:16 Step 3: Provide a Proforma Invoice
01:50 Step 4: Finalize the Sale
02:55 Step 5: Prepare the Goods and the Shipping Documents
03:04 Commercial Invoice
03:38 Packing List
04:05 Certificate of Origin
04:41 Shipper's Letter of Instruction
05:15 Bills of Lading
05:39 Step 6: Run a Restricted Party Screening (Again)
05:49 Step 7: Miscellaneous Forms and Ship Your Goods
06:21 One Last Tip: Record-Keeping
***************
Make sure you subscribe to this channel for more practical advice for exporters and importers.
@shippingsolutions
**************
#exportdocumentationsoftware #exportdocuments #usexportinghelp #usexportdocuments #shippingbillforexport #proformainvoice #commercialinvoice #billoflading #restrictedpartyscreening #Shippersletterofinstruction #shippers #certificateoforigin #packinglist
*************
Download free PDFs of the export documents mentioned in this video (and dozens of others) here: https://www.shippingsolutions.com/fre...
Watch the video 11 Documents Required for Exporting: 11 Documents Required for Exporting
Read the blog post 11 Documents Required for Exporting: https://www.shippingsolutions.com/blo...
Free trial of the Restricted Party Screening Wizard: https://www.shippingsolutions.com/int...
Incoterms 2020 Chart of Responsibilities: https://www.shippingsolutions.com/inc...
The Beginner's Guide to Export Forms:
https://www.shippingsolutions.com/whi...
Find 100s of articles about various aspects of exporting on Passages: The International Trade Blog:
https://www.shippingsolutions.com/blog
Request a free Shipping Solutions demo here: https://www.shippingsolutions.com/dem...
***************
Here’s what the export shipping documentation process should look like:
Step 1: Receive an Inquiry
When someone expresses interest in your products, they will often send you a letter of inquiry outlining the terms of their interest along with a request for an informal or formal quote.
Step 2: Screen the Potential Buyer and Country
After you receive an inquiry from a buyer, you need to make sure you can do business with them. That means screening them against denied and restricted party lists. You can manually screen by checking each of the scores of lists published by the U.S. government. The easier way is to automate that process by using software like Shipping Solutions.
Step 3: Provide a Proforma Invoice
Your buyer made it through screening. Now you’ll need to provide a proforma invoice for the transaction. The proforma invoice is the first impression you will make on your buyers, so make sure you do it right. If the proforma invoice results in an order, the final commercial invoice will closely resemble the proforma invoice.
Step 4: Finalize the Sale
After you send the proforma, the buyer will either reject or accept your proposal. As part of the acceptance process, they will most likely want to negotiate the terms of the sale. This will result in a verbal or written contract.
Step 5: Prepare the Goods and the Shipping Documents
Once you have finalized your sale and prepared your goods for export, you need to prepare the proper shipping documents. The video explains which documents you may need to include.
Step 6: Run a Restricted Party Screening (Again)
Right before the goods ship for export, run one last restricted party screening to make sure nothing has changed on any denied or restricted party list.
Step 7: Miscellaneous Forms and Ship Your Goods
There may be other specific documents to prepare before you can export your goods. These might be identified in the sales contract you negotiated with your buyer, documents required under the terms of a letter of credit or other payment options, or forms requested by the freight forwarder. These additional documents may include a bank draft or, for a temporary export, an ATA carnet. Once all your documents are accurately completed and you fulfilled the other steps of this export process, go ahead and ship your goods!
One Last Tip: Record-Keeping
Finally, don't forget that in addition to preparing these shipping documents, it’s also your responsibility to keep copies of all of your documents and other correspondence throughout the sale, including phone calls, emails, etc. After all, it is your job—not your buyer’s, your forwarder's or anyone else’s— to document the whole process!
***************
Chapters
00:00 Introduction
00:37 Step 1: Receive an Inquiry
00:53 Step 2: Screen the Potential Buyer and Country
01:16 Step 3: Provide a Proforma Invoice
01:50 Step 4: Finalize the Sale
02:55 Step 5: Prepare the Goods and the Shipping Documents
03:04 Commercial Invoice
03:38 Packing List
04:05 Certificate of Origin
04:41 Shipper's Letter of Instruction
05:15 Bills of Lading
05:39 Step 6: Run a Restricted Party Screening (Again)
05:49 Step 7: Miscellaneous Forms and Ship Your Goods
06:21 One Last Tip: Record-Keeping
***************
Make sure you subscribe to this channel for more practical advice for exporters and importers.
@shippingsolutions
**************
#exportdocumentationsoftware #exportdocuments #usexportinghelp #usexportdocuments #shippingbillforexport #proformainvoice #commercialinvoice #billoflading #restrictedpartyscreening #Shippersletterofinstruction #shippers #certificateoforigin #packinglist
8 ماه پیش
در تاریخ 1402/12/07 منتشر شده
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